1. Purpose of This Policy

KOLO Girlz is committed to protecting the personal information of all applicants, guardians, students, and community partners. This Data Privacy Policy explains how information is collected, stored, used, and protected within the KOLO Girlz program. By submitting an application or using the KOLO Girlz platform, you agree to the terms outlined in this policy.

2. Information We Collect

KOLO Girlz collects personal information necessary to evaluate applications, verify eligibility, and administer sponsorship support. This includes:

• Student information (name, age, school, academic records).
• Guardian information (name, contact details, identification).
• Household information (financial need, living situation, vulnerability indicators).
• School information (attendance, performance, enrollment verification).
• Uploaded documents (report cards, ID cards, birth certificates, letters, photos).
• Contact information (phone numbers, email addresses).

3. How We Use Your Information

Personal information is used solely for KOLO Girlz program administration, including:

• Evaluating eligibility and financial need.
• Verifying academic performance and school enrollment.
• Conducting guardian interviews and home assessments.
• Communicating application decisions.
• Providing sponsorship support and monitoring progress.
• Preventing fraud and misrepresentation.

KOLO Girlz does not use personal information for marketing, advertising, or commercial purposes.

4. How We Store Your Information

All personal information is stored securely within KOLO Girlz systems. We use industry‑standard security measures to protect data from unauthorized access, alteration, or disclosure.

Access to personal information is restricted to authorized KOLO Girlz staff, county ambassadors, and verification partners who require the information to perform their duties.

5. Information Sharing

KOLO Girlz does not sell, trade, or share personal information with third parties. Information may be shared only under the following circumstances:

• With schools for verification of academic records and attendance.
• With community leaders or ambassadors for household verification.
• With government authorities if required by law or for child protection concerns.
• With KOLO Girlz internal committees for approval and monitoring.

Information is shared strictly on a need‑to‑know basis.

6. Protection of Minors

KOLO Girlz prioritizes the safety and privacy of minors. We do not publicly display, publish, or release any identifying information about students. Photos, names, and personal details are kept confidential and used only for internal program purposes.

7. Guardian Consent

By submitting an application, guardians consent to the collection and verification of personal information for the purpose of evaluating and supporting the student. Guardians may withdraw consent at any time, but doing so may affect program participation.

8. Accuracy of Information

Guardians and applicants are responsible for ensuring that all information submitted is accurate and truthful. Providing false information violates the Fraud & Misrepresentation Policy and may result in disqualification.

9. Data Retention

KOLO Girlz retains personal information only for as long as necessary to administer the program, comply with legal requirements, and maintain accurate records. Information may be archived for internal reporting and program evaluation.

10. Your Rights

Applicants and guardians have the right to:

• Request access to their personal information.
• Request corrections to inaccurate information.
• Request deletion of information no longer needed.
• Withdraw consent for data processing.

Requests may be submitted via email at: info@kolo-girlz.org.

11. Protection Against Unauthorized Access

KOLO Girlz uses secure systems, encrypted communication channels, and controlled access to prevent unauthorized access to personal information. Staff and ambassadors receive training on data protection and confidentiality.

12. Updates to This Policy

KOLO Girlz may update this Data Privacy Policy at any time to strengthen protection measures or comply with legal requirements. Updated versions will be published on this page.

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